Junior Lease Administrator

About the ALDO Group 

Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com. 

Enjoy meaningful recognition, flexible work options, great on‑site perks, generous discounts, and the pride of being part of a brand that leads with people, the planet, and its partners at heart.  

Overview

Reporting directly to the Manager, Lease Administration, the Junior Lease Administrator is responsible for supporting lease compliance across a large retail portfolio of approximately 384 leases. This role assists with lease auditing, landlord billing reviews, year-end recovery reconciliations, rent payment set-ups, and the resolution of rent-related issues in collaboration with the Finance and Accounting teams.

Responsibilities 

• Maintain accurate and efficient lease administration processes.
• Build and maintain strong relationships with landlords to support the accuracy of rental billings and related documentation.
• Review lease language to identify potential savings opportunities and areas where expenses may be reduced.
• Audit year-end recovery invoices, rent step-ups, and landlord billings to identify and dispute potential overcharges.
• Support the Senior Lease Administrator with lease abstraction and related administrative tasks as required.
• Upload landlord-provided documents, invoices, and supporting materials into Lucernex.
• Communicate with landlords to obtain missing supporting documentation and explanations for significant billing variations.  
• Compare new estimated charges and rent step-ups against prior actual charges to confirm reasonableness and request landlord justification for material increases.
• Review and approve landlord estoppel certificates, as required.
• Participate in training to remain current on lease administration best practices, software updates, and system upgrades.
• Contribute to the development and completion of annual goals and objectives.

Requirements

• Bachelor’s degree in Real Estate, Finance, Business, or a related field is preferred but not required.
• Strong computer and systems literacy.
• Proficiency in Microsoft Office, including Word and PowerPoint, with advanced Excel skills.
• Strong written and spoken communication skills
• Excellent accounting, analytical, and problem-solving skills.
• Minimum of one year of experience in retail real estate administration, including exposure to large portfolio management.
• Knowledge of North American real estate leases and lease administration best practices.

Building a culture of belonging 

We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit. 

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